Leases, cleaning, maintenance, security, energy and waste renew quietly in the background. SmartBuyer gives property and facilities leaders a specialist who has run those categories, and who knows which ones are overdue a proper look.
A focused 15-minute call. No obligation and no lengthy brief required.
saved through power purchase agreements across energy-intensive organisations
Specialist support for the buildings, services and energy that keep an estate running.
500+
procurement category specialists
250+
specialist spend sub-categories
£1bn+
collective savings delivered
Some of the companies our Specialists have supported
Facilities and property spend is spread across hundreds of contracts, many inherited, most auto-renewed. The saving is rarely dramatic in any one place and substantial in aggregate. Our specialists have run estates, tenders and lease negotiations, and they know that scope, service levels and exit terms matter more than the headline rate.
Vague scopes produce variations, disputes and inflated renewals. A clear scope, written by someone who has run the service, is the cheapest saving on the list.
Rent reviews, break clauses and surplus space all offer room. Subletting what the business no longer needs turns a cost into a recovery.
Fire, water, electrical and statutory inspection regimes carry legal weight. Savings must never come from a gap in the compliance schedule.
Audits, usage reduction and flexible purchasing, or a power purchase agreement, change the bill materially. Fixed rates alone leave the estate exposed to the market.
Each one is a result delivered for a large enterprise by a specialist in that category.
10+ tenders delivered
Each tender depended on a scope of works clear enough to hold suppliers to, and on weighing quality against price rather than defaulting to the cheapest bid. A clear scope of works is what lets you tender a run of services and compare like with like.
A SmartBuyer facilities specialist delivered more than ten cleaning and facilities tenders, building the scopes and balancing quality and price.
Lower occupancy costs
Occupancy costs were set by the leases and the property footprint, with terms fixed by landlords and some space no longer needed as the business had changed shape. Leases and surplus space are where an estate holds cost it can often recover.
A SmartBuyer property specialist renegotiated lease terms with landlords and subleased the surplus space.
Vendor of Record panel
The business needed construction and M&E services often enough that tendering each piece of work was slow, and without a vetted shortlist there was no quick, compliant way to bring suppliers in. A vetted panel of construction and M&E suppliers keeps minor works fast and compliant.
A SmartBuyer specialist procured the services and built a Vendor of Record shortlist of pre-approved suppliers.
Our network’s experience spans far more than the case studies above.
Here are ten examples of work delivered by our facilities, property and utilities specialists.
Completed PPAs for 100+ organisations across fixed price, flexi contracts, hedges and onsite options.
Delivered 10+ cleaning and facilities tenders, building scopes of work and balancing quality and price.
Negotiated lease terms with landlords and subleased surplus property to reduce occupancy costs.
Procured construction and M&E services, building a Vendor of Record shortlist of pre-approved suppliers.
Developed real estate contract databases giving full portfolio visibility across utilities, IT and telecoms.
Directed FM procurement across sports stadiums and training grounds in the UK and internationally.
Built public sector frameworks covering waste management, cleaning, catering and construction nationally.
Managed workplace restaurants, cafes, pop-up stalls and hospitality across large corporate estates.
Delivered energy audits and usage reduction strategies alongside flexible purchasing to maximise savings.
Delivered sustainable office supply solutions with full ESG credentials to meet corporate reporting needs.
Client names are withheld unless SmartBuyer has already published them. Results are as delivered by individual Specialists.
Practical starting points from the categories where SmartBuyer specialists support facilities and property leaders.
