A SmartBuyer software licensing specialist renegotiated a global Microsoft Enterprise Agreement across 80 territories, working alongside the client’s IT and Procurement teams before the renewal was signed.
reduction
CLIENT
Global
multinational
CATEGORY
Microsoft
licensing (EA)
SPECIALIST
Software licensing
& negotiation
OUTCOME
35%
cost reduction
The client’s Microsoft Enterprise Agreement covered 80 territories, with usage and local terms that had drifted apart over successive renewals. Ahead of the next renewal, it needed one defensible commercial position, not 80 separate ones.
Running a detailed global negotiation alongside day-to-day IT and Procurement work would have stretched internal capacity past what the team could resource without pulling focus from other priorities.
A large multinational organisation licensing Microsoft software across 80 territories under a single Enterprise Agreement.
Client identity not disclosed.
SmartBuyer deployed a software licensing specialist to run the Microsoft Enterprise Agreement renewal negotiation across all 80 territories, working directly alongside the client’s IT and Procurement teams.
AUDIT
Map licensing use across 80 territories
Reviewed actual product usage, licence counts and current agreement terms across every territory to establish the client’s true negotiating position.
BENCHMARK
Build a defensible pricing position
Benchmarked pricing against comparable global Microsoft Enterprise Agreements to identify where the proposed renewal terms sat outside the norm.
NEGOTIATE
Secure terms across every territory
Negotiated directly with Microsoft on price, licence mix and terms through to renewal, keeping IT and Procurement involved throughout.
35%
35% reduction in Microsoft Enterprise Agreement costs secured before renewal, applied consistently across all 80 territories.
One negotiated position across every territory, replacing fragmented local agreements and inconsistent licence terms.
A pricing and usage benchmark the client can reuse at the next Microsoft Enterprise Agreement renewal.
Licensing and usage audit
The specialist audited licence usage and current agreement terms across all 80 territories, identifying underused licences and inconsistent terms that had accumulated across separate local arrangements.
Global benchmarking and negotiation
Pricing was benchmarked against comparable multi-territory Microsoft Enterprise Agreements. The specialist then negotiated directly with Microsoft on price, licence mix and terms, securing a single set of terms across all 80 territories before renewal.
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